Managing submissions

Created by Rubric Support, Modified on Wed, 21 Aug at 12:25 PM by Rubric Support


To start managing affiliation submissions, simply navigate to Clubs and then select Affiliation

Overview of pending submissions

In the first table, you’ll see a list of pending submissions, which includes the following:

  • Club name
  • Form submission: The name of the submitted form.
  • Reference 
  • Stage: For multiple stages in the process, this column makes it easy to identify the current stage.
  • Submitted: The date the form was submitted.
  • Special answer: If you’ve designated any questions in your form as ‘special answers’, you can quickly view these responses here, without having to open the entire form.
  • All club forms: A shortcut to the Club File page where you can view all forms submitted by the club.
  • Quick actions: Approve or reject submissions right from this table. Upon clicking either, you’ll get a customizable email template to communicate your decision to the club. Add notes or attach files to provide clarity, especially useful if a submission is rejected. The clubs will receive this email, and if a form is rejected, they won’t need to start from scratch – they can simply update their responses in the pre-filled form and resubmit.
  • Actions – Click here to:
    • Edit: Directly edit responses in a submitted form.
    • View outcome note: Check the full notes you added when deciding the outcome of a submission.
    • Archive response: Remove a submission from the table, effectively archiving it.

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