Creating collaborative events

Created by Rubric Support, Modified on Tue, 27 Aug at 1:58 PM by Rubric Support

Co-create and manage events with clubs and student unions who have a Rubric account, whether they’re within your university or at different institutions. This collaboration allows for shared event management, ticket handling, attendee communication, and joint promotion.

Event access permission for hosts & collaborators

For event hosts

Initiating collaboration:
1. Navigate to Sell > Events.
2. Click on the Create New Event button > Select Create Collaborative Event.
3. Create your event as usual.
4. Upon saving as a draft or publishing, choose Add Collaborators.
5. Enter the names of partner clubs/unions, generate a unique link, and share it with them.
6. Once they accept, both parties can co-manage the event.
7. The event appears under Recently Updated Events and Collaborative Events (if accepted).
Managing collaborators:
Only the event host can manage collaborators.
1. Find your event, click on Manage Events > Add/Edit Collaborators.
2. Here, add new collaborators, delete existing ones, or generate new invitation links.
Enabling ticket validation
1. Go to the Events section and find your event.
2. Click to edit your event details.
3. Head to the Ticketing section (Section 2) of your event.
4. Under the Create Tickets section, find the ticket type you want to edit and click the edit button.
5. Toggle the switch next to Allow only club members to buy this ticket.
6. Tick each membership type you want to allow.
7. Click the Save button to apply the changes.

For collaborators

Joining a collaborative event:
1. Use the invitation link provided by the event host.
2. Sign in to Rubric.
3. Accept the invitation to start co-managing the event.
4. Access the event via the Collaborative Events section on the Events homepage.